Starting a Campus Club – What do you need to do to have Piedmont recognize your organization?

Contributing Editor

Ever thought of creating a club on campus? It might be more complicated than the average college student would think. Yes, of course, one might have a great idea for a club, but a student needs more than an idea to officially be recognized by the college.

“Clubs and organizations are things that I would like to see more activity with,” said Director of Student Life Kimberly Crawford.

By becoming an official, recognized club of Piedmont College, a group has access to funding from the college as well as transportation and the ability to advertise on campus.

Crawford suggested that anyone wanting to start a club should come meet with her, as she can help guide the group through the process.

To become a recognized club, a group of students must first apply for recognition through the Student Government Association, or SGA.

“You want to have a few people of different [years] usually, that way you can sustain [the club] over time,” said Crawford.

In the application, the unofficial organization must include a name, a purpose, a list of qualifications for membership including dues or fees, an explanation of officer and leadership structure as well as the process to elect such leaders, a number of students wishing to join with names of those serving as spokespeople during the recognition process, a named full-time faculty advisor, an explanation of any other organization affiliation and the time and location of meetings.

Once this is done, SGA will vote to approve the group to be an official Piedmont College club.

“[SGA] usually has meetings twice a month,” said Crawford. “They will look at the document, review it and ask any questions they have.”

SGA might ask the group to revise any issues it sees within the document before approval; but, if the organization is approved, the club must still work to remain active.

The previously submitted information will make up the club’s constitution, which must be submitted within the organizations first semester of existence.  Also, if the club hopes to use campus resources during the academic year, the organization must apply for ‘active status,’ notifying the school that it is still functioning at the beginning of each fall term. To be considered active, the club must submit timely notification to the SGA, provide a list of names and phone numbers for student officers and club advisors and provide a current copy of the club’s constitution.

Clubs also must submit a status report each spring, briefing SGA on any activities and plans for the club. This helps SGA consider future funding decisions.

If a club does not remain in ‘active status’ for two consecutive major semesters, the club will have to reapply for recognition.

To find out more about how to become a club, contact Crawford at [email protected]